# Privacy Policy
**Effective Date:** January 25, 2026  
**Last Updated:** January 25, 2026

This Privacy Policy explains how **[COMPANY LEGAL NAME]** (“**Company**,” “**we**,” “**us**,” or “**our**”) collects, uses, discloses, and protects information when you access or use **[PRODUCT NAME]** (the “**Service**”), including our websites, applications, APIs, and integrations.

By using the Service, you agree to this Privacy Policy.

---

## 1) Information We Collect

### a) Information You Provide
- **Account information:** name, email address, phone number, business name, role.
- **Business and financial data:** payroll inputs, contractor details, payment records, invoices, transaction metadata, time/mileage, deductions, reimbursements.
- **Compliance data:** tax-related fields you submit, classification selections, acknowledgments.
- **Communications:** support requests, messages, feedback.

### b) Information Collected Automatically
- **Usage data:** IP address, device identifiers, browser type, pages viewed, timestamps, logs.
- **Cookies and similar technologies:** to authenticate users, remember preferences, and analyze usage.

### c) Information From Third Parties
If you connect third-party services (e.g., payment processors, payroll providers, banking or identity services), we receive data from them as permitted by your authorizations and their policies.

---

## 2) How We Use Information
We use information to:
- Provide, operate, maintain, and improve the Service.
- Process transactions, subscriptions, and payments.
- Facilitate payroll and bookkeeping workflows.
- Authenticate users and secure accounts.
- Communicate with you about the Service.
- Detect, prevent, and respond to fraud, abuse, or security incidents.
- Comply with legal obligations and enforce our Terms.

---

## 3) Legal Bases for Processing
We process information based on:
- **Contract:** to provide the Service you request.
- **Legitimate interests:** to operate, secure, and improve the Service.
- **Consent:** where required (e.g., certain cookies or communications).
- **Legal obligations:** tax, accounting, regulatory, and law-enforcement requirements.

---

## 4) How We Share Information
We do **not** sell personal information. We may share information with:
- **Service providers:** hosting, analytics, payment processing, customer support.
- **Integrated third parties:** only as necessary to provide connected services you enable.
- **Legal and compliance:** if required by law or to protect rights, safety, and property.
- **Business transfers:** in connection with a merger, acquisition, or asset sale.

All service providers are required to protect information and use it only for authorized purposes.

---

## 5) Data Retention
We retain information as long as necessary to provide the Service, comply with legal obligations, resolve disputes, and enforce agreements. Retention periods may vary by data type and legal requirement.

---

## 6) Data Security
We use reasonable administrative, technical, and organizational safeguards to protect information, including access controls, encryption in transit where applicable, and monitoring. No system is 100% secure; you are responsible for protecting your credentials.

---

## 7) Your Rights and Choices
Depending on your location, you may have rights to:
- Access, correct, or delete personal information.
- Object to or restrict certain processing.
- Receive a copy of your data (data portability).
- Withdraw consent where processing is based on consent.

You can exercise rights through your account settings or by contacting us.

---

## 8) Cookies and Tracking
We use cookies and similar technologies for authentication, functionality, analytics, and security. You can control cookies through browser settings; disabling cookies may affect functionality.

---

## 9) Children’s Privacy
The Service is not directed to children under 18. We do not knowingly collect personal information from children.

---

## 10) International Transfers
If you access the Service from outside the United States, your information may be transferred to and processed in the United States or other jurisdictions with different data protection laws.

---

## 11) Third-Party Links
The Service may contain links to third-party sites. We are not responsible for their privacy practices.

---

## 12) Changes to This Policy
We may update this Privacy Policy. Material changes will be posted or otherwise communicated. Continued use after the effective date constitutes acceptance.

---

## 13) Contact
**[COMPANY LEGAL NAME]**  
**Address:** [COMPANY ADDRESS]  
**Email:** [SUPPORT EMAIL]